University Faculty Senate Minutes
Date: October 19, 1999
Time: 3:30 P.M.
Presiding: Dr. R.T. Floyd
Secretary: Dr. Neil Snider
- Call to order by Dr. FloydDr. Snider asked each person to sign a sheet.
Present: Dr. Neil Snider, Dr. R.T. Floyd, Ms. Nancy Kudlawiec, Mr.
Bill Lenning, Dr. June Westbrook, Dr. Gene May, Dr. Johan W. van der
Jagt, Ms. Donna H. Miller, Mr. Micky Smith, Ms. Tina N. Jones, Dr.
David Bowen (for Dr. Richard Schellhammer, Dr. Debbie Davis (for Dr.
Vickie Spruiell), Mr. Charlier Cook, Dr. Kathleen Pittman, Ms.
Shannon White, Ms. Patricia Taylor, Mr. Richard Thurn, and Mr. Jim
- Approval of September 21, 1999 minutesMr. Smith moved and Mrs. Kudlawiec seconded the approval of the
September 21, 1999, minutes. The motion passed.
- Old Business
- Faculty Senate Web PageDr. Floyd reported that the Faculty Senate Web Page has grown
significantly in its role of providing information. Links are
provided to University Committees (with email links to members),
UWA downloads, Higher Education Partnership, other faculty
senates, related academic organizations and publications, new
faculty information, 1998-1999 faculty accomplishments, University
Club, spring semester class schedules, and, of course, everything
concerning the UWA Faculty Senate. The 1999-2000 University
Committee listing and class schedule booklet needed immediate
correction upon publication. The web page will be updated
throughout the year. Dr. Floyd asked the Senate to ask faculty to
let him know of any incorrect data on the web page.
- Web Page Campus DirectoryDr. Floyd reported that he has recently made significant
revisions and corrections to the Faculty Senate Campus Directory
and this revision will continue as necessary. He also reported
that he met with Paul Stewart & Mike Pratt concerning the
other campus directory. They have already modified it so that it
has the position, department and email with links. Hopefully, they
will soon have all the other information (mail station, bldg/office,
web page links) for each faculty-staff member, as does the Faculty
Senate Web Page.
- Faculty Web PagesDr. Floyd reported that he has not gotten the faculty response
for which he had hoped to have received. Approximately 20 faculty
members have submitted web page templates with info for posting to
their page. All faculty who provided information to him now have
web pages which he currently manages. He stated that he could
usually have their page up for review and linked live from the
Faculty Senate Campus Directory within 24 hours. He then notifies
Sharon Underwood to link to it from the faculty member's
Dr. Floyd stated that Mike Pratt is in the process of creating a
new web account just for faculty web pages. When this happens all
current faculty web pages will be moved to this account and
faculty will be provided their own password in order for them to
be able to directly access their page for updating. Dr. Floyd
noted, however, that the faculty member will need appropriate
software and skills to do this. He also noted that he will
continue to be able to make requested changes to faculty web pages
as needed until the faculty members are completely comfortable in
managing faculty web pages and security issues have been resolved
so that faculty might change their pages. Current links will be
changed to the new addresses and faculty members will be notified.
Dr. Floyd further noted that Mike Pratt is also in the process of
creating a separate web accounts for staff and for students.
Mrs. Taylor asked what faculty can do to get their web page
created. Dr. Floyd stated that all they had to do was complete the
web page template which was sent to department chairs. Faculty may
also download the template from the Faculty Senate Download Page,
complete it and forward it. He also said that if faculty would
send him their vita he would copy and paste the information in the
- List Serve Discussion GroupDr. Floyd reported that the list serve will be implemented
this semester. He has met with Mike Pratt and Paul Stewart
regarding the establishment of a faculty-staff list serve. They
are currently evaluating the different software available for the
list serve and it should be purchased soon. Dr. Floyd noted that
other groups within the University are also in need of this
service, so there is no question of it occurring once the
specifics are resolved. Once it is set up, all faculty and staff
will be signed on initially. An email message will be sent to
faculty explaining how it works as well as how to cancel the
subscription. Information as to how to subscribe (for those new
faculty & staff and those desiring to renew their
subscription) will be posted on the Faculty Senate web page.
- Faculty Senate History Committee ProgressDr. Floyd reported that Dr. Richard Schellhammer, Dr. Janis
Beaird, and Dr. Gerald Jones are working on this.
- Faculty Development Technology InitiativeDr. Floyd announced that only a few departments have returned
information regarding the needs of their faculty and the workshops
individual faculty might be interested in leading. He noted that a
survey form has been developed (see attached survey form) to
provoke a more detailed response. Dr. Floyd asked the Senate for
suggestions or changes that should be made on the survey, but
there were no suggestions given. The survey will be distributed to
all faculty and staff, with instructions for them to return the
survey to him by October 20th. He will take the information he has
now, as well as other information he receives, and press on with
this project. Hopefully, the Senate will be able to begin some
workshops this semester, probably on word processing, Internet
The suggestion was made that the Senate purchase some self-help
books to be put on reserve in the LRC for faculty to use in
learning the new technologies. Mr. Todd stated that his department
might be able to contribute some books for the purpose of faculty
development related to technology.
- Noel LevitzDr. Floyd stated that he had contacted Dr. Wood and learned
that the University is under no contract with Noel Levitz. It is a
year-by-year arrangement. Dr. Floyd also reported that the Noel
Levitz advisor training program was approved unanimously by the
Deans' Council and that the books and videos were purchased by Dr.
Wood's office to assist with retention. The five year expenditures
in total toward Noel Levitz, including the current year, has been
approximately $10,000.00. It was pointed out that we have used
Noel Levitz for a great deal more than advising. The total program
that Noel Levitz recommends cost about $300,000.00. There was much
discussion about the program, with the consensus from the Senate
that it was a waste of money and time for the University to engage
in the program. The Senate instructed Dr. Floyd to let President
Roach know that the faculty is not happy with the Noel Levitz
program and that the Senate requests a re-examination of the
effectiveness of Noel Levitz.
- Faculty HoursDr. Floyd stated that Dr. David Taylor will discuss this issue
at the November Faculty Senate meeting.
- Senate CommitteesDr. Floyd stated that the Financial Affairs Committee is now
complete. The members are as follows:
Mr. James Todd, Chair
Mr. Truel Hicks, College
Dr. Johan van der Jagt,
College of Education
Mrs. Nancy Kudlawiec,
College of Liberal Arts
Dr. Mike Reekie, College
of Natural Sciences & Mathematics
Mrs. Penny Corbitt,
Division of Nursing
Mr. Jimmy Robinson
Mrs. Tina Jones
Mr. George Snow
Dr. Vicki Spruiell
Mr. Jim Todd has agreed to serve as chair of the Financial
Dr. Floyd also stated that The Faculty Information Committee has
elected Dr. David Bowen from its membership to serve as chair.
- New Business
- Web Course Schedule BookletDr. Floyd reported that the Class Schedule booklet for Spring
Semester 2000 is now posted on the Internet from the Faculty
Senate web page. It will be updated as needed regarding changes
and additions. Sections that are different from the original
booklet will be posted in UWA red. Dr. Harlan suggested that
closed courses show up in a different color. Dr. Floyd stated he
could not do color coding because it would be too time consuming
and that closed classes open and close repeatedly. Mr. Cook said
that the schedule booklets needed to be available sooner than they
were this semester.
- Web Page for UWA formsDr. Floyd reported that the Faculty Senate web page now has a
page for downloading various UWA forms, logos, mascots, templates,
etc. Upon clicking on the link, the form will appear in the
browser and can then be saved to a hard drive or diskette for
future use as needed. The forms are formatted in such as way that
you do not have to underline text when completing blanks, etc. The
underlines are placed in cells. As time allows, more forms will be
added. The template for faculty to use in submitting their web
page info is also located here.
- University Academic CouncilDr. Floyd stated that the University Academic Council will
meet Wednesday, November 17 to consider curriculum changes. The
deadline for deans to submit proposed changes/additions on the
newly created template is Friday, October 29. All proposal
templates will be distributed to the Council on paper as they have
in the past, but also by email. The proposal templates will be
posted on the University Academic Council web page (accessible via
the Faculty Senate web page) for review by appropriate personnel.
The meeting this semester is primarily for items that need to be
addressed before the beginning of Spring Semester 2000. The UAC
will meet again in the spring for all other items that need to be
addressed before next academic year.
- Faculty Sick Leave BankDr. Floyd stated that the University is looking into
establishing a sick leave bank whereby faculty and staff may
donate a specified number of their days for use by other needy
faculty and staff. As he understands the proposal, the University
can establish the bank if 20 or more members so desire. Policies
must be set up so as to govern it and avoid misuse. There is also
a limit to the number of sick leave days that state employees can
count toward retirement. This would be especially helpful for
those relatively new faculty members who have not accumulated many
sick days. The disability insurance that UWA purchases for faculty
begins after 60 calendar days which would equate to around 40 work
days. Those faculty without approximately 40 accumulated sick days
would be the primary beneficiaries.
Mr. Cook asked about finding out if UWA could develop a medical
savings plan that would allow employees to put away pre-taxed
money specifically to use for medical purposes. Dr. Floyd will
find out more on the plan.
- Higher Education Partnership UWA ForumDr. Floyd reported that we will have a forum for discussion
with Gordon Stone, Executive Director of the Higher Education
Partnership tentatively scheduled at 3:30 P.M., Thursday, November
11, 1999, in the Student Union Building. All faculty, staff,
alumni, students, and interested parties are encouraged to attend.
Light refreshments will be served. This type of forum has been
successful and well received at Troy State. He wishes to provide
an opportunity for all involved to share information and ideas and
to let everyone know how the Partnership works. Hopefully, Dr.
Tenant McWilliams, Chair of the Partnership and UAB professor,
will also be able to attend and participate.
- ACCUFP MeetingDr. Floyd reported that the Alabama Council of College &
University Faculty Presidents will meet on our campus, November 12
& 13 in the Student Union Building. Dr. & Mrs. Roach will
host this group for dinner on Friday. All former UWA Faculty
Senate Presidents are invited to the dinner.
- UWAMAIL vs. UNIV serverDr. Floyd asked the Senate to encourage all faculty to quickly
request through Data Processing a change in their email from the
UWAMAIL server to the UNIV server. Eventually, the UWAMAIL server
will be eliminated. Also, please encourage all faculty who do not
presently have an email account through UWA to request one soon.
If faculty have email accounts but are not sure how to utilize
them, a workshop could be arranged.
- University ClubThe University Club is still accepting membership
applications. A Halloween Bash function is planned beginning at
6:00 p.m. for Saturday, October 30 after the football game at the
Moon House. Costumes are optional. Please encourage all faculty
and staff to join and participate in our Club.
- Academic Advising SpreadsheetsDr. Floyd stated that he and Dr. Richard Buckner have been
independently developing a Microsoft Excel spreadsheet template to
utilize as checksheets for the majors in the University’s
respective programs. They are hopefully going to refine this
template and develop one for each major offered across campus. The
ones that are now completed will be posted on the Faculty Senate
Web Page. Dr. Floyd asked that if anyone could help with this
project to let him know. Mr. Cook advised that anyone using one of
these on a C:drive should take special caution since student
grades were protected by law and it could be a privacy issue.
- Faculty/Staff Picture DayA make up day for all faculty and staff to have their picture
made for the Paragon has been scheduled for Tuesday,
November 16, 1999, at 2:00 p.m. in Webb Hall Parlor. The original
date was not well utilized, possibly due in part to the incorrect
announcement. Dr. Floyd asked senate representatives to encourage
all faculty and staff to have their picture taken on this date. It
helps the yearbook to have all personnel in it for future
memories. Dr. Floyd also noted that we can also use this
opportunity to obtain digital photographs for faculty web pages.
- Deans' Council ReportDr. Floyd gave the following report :
- The Deans' Council is working toward preparing the summer
semester schedules and has essentially determined that the long
8-week term will serve as the normal term. As a result, they are
working to determine which courses would be best to offer on the
4-week basis in an effort to avoid mass conflicts with 8-week
- The Salary Schedule Committee has been revived as we attempt
to move the remainder of the University to the 90/12 salary
schedule as funds become available. Deans Holland and Jones have
been added to this committee with Dean Underwood remaining as
- At the request of the Deans' Council, Mrs. Sylvia Homan &
R.T. Floyd are developing a form and guidelines for faculty to
use in submitting their accomplishments for the current academic
year. The purpose is to accurately capture the truly noteworthy
accomplishments for recognition purposes at our annual faculty
meeting and posting on our web page.
- There has been a different definition between the Business
Office and Academic Affairs regarding a full-time semester
student for tuition collection purposes. The Business Office has
defined a normal load as being 5-17 semester hours whereas
Academic Affairs has used the definition of normal load as being
12-18 semester hours. The 5-17 semester hour plan has two
problems associated with it: (1) students who take 18 semester
hours are charged extra tuition and (2) academic deans/directors
are not required to approve the overload. For the time being, a
normal load will be 12-17 semester hours, and deans/directors
will have to approve a student registering for 18 or more hours.
Some discussion among Senate members followed this report on
full-loads which revealed that this new policy was not being
followed totally across campus and that the policy may have
changed once again.
- In the past, lecturers and visiting professors that have been
issued 9-month terminal contracts have been allowed to collect
their 9 month's pay over 12 months. This has caused a problem
with office clearance and other items covered by the Departing
Faculty Clearance Form. As a result, these personnel will no
longer be able to collect their pay over 12 months. Those
lecturers and visiting professors with 9-month contracts who are
being retained for the next academic year will be kept on the
University benefits over the summer.
There was discussion as to how senate representatives can get
information to their departments. The majority of representatives
sent minutes to everyone. Discussion arose about putting minutes
on the web before they were approved. Consensus was reached that
publicizing the minutes prior to approval was not good policy.
- Faculty Senate Representation to departments
Mrs. Miller asked if students could have preregistration later
in the semester so that they could better assess how they were doing
in their courses before they decided on what to take the following
semester. Some of the concerns expressed were the inadequate number
of help lines, class/lab conflicts, seniors and juniors getting
first choice, extending preregistration longer than one week and
lack of time for faculty to advise. There was consensus that
pre-registration should be longer.
Dr. Bowen presented the question of whether the Faculty Senate
Constitution was being followed since it states that faculty senate
officers are to be chose from full-time academic faculty. He
believed that to avoid differences, officers should not be academic
administrators. Bowen believes the Senate has three options: 1.
amend the Constitution; 2. recognize the problem and ignore it for
the present year; 3. interpret the Constitution differently.
During the discussion, it was noted that when the University Senate
was organized into the Faculty Senate and Staff Senate, President
Hines stated that academic administrators also hold faculty rank and
that they should affiliate with the Faculty Senate.
Due to the time, Dr. Floyd tabled the discussion until the next
- AdjournmentMr. Todd moved that the meeting adjourn. Dr. Harlan seconded the
motion and the motion passed. The meeting adjourned at 5:15 p.m.