UWA Faculty Senate
Date: March 21, 2000
Time: 3:30 p.m.
Presiding: Dr. R.T. Floyd
Secretary: Dr. Neil Snider
- Roll Call by Dr. R.T. FloydPresent: Dr. Neil Snider, Mrs. Nancy Kudlawiec, Dr. Gene May,
Mrs. Tina Jones, Mr. Jim Shelton (for Mr. Bill Lenning), Mr. Jim
Todd, Dr. Patricia DeMay, Mrs. Carole Smith, Mr. Charlie Cook, Dr.
Kathleen Pittman, Dr. Rich Schellhammer, and Mrs. Donna Miller.
- Approval of February 15, 2000 minutesMrs. Tina Jones moved that the minutes be approved. The motion
was seconded by Mrs. Nancy Kudlawiec, and the motion passed.
- Old Business
Faculty Staff List Serve
- Faculty Web Pages
Dr. Floyd announced that detailed letters of
explanation regarding the status of faculty web accounts were sent
out on 3/6/00. The letters were to three different groups of
faculty members: 1) those faculty with current web pages through
the Faculty Senate that are now placed in the "facstaff"
web directory, 2) those faculty (with UNIV email accounts) without
web pages that now have an account (and an incomplete template
serving as a web page) in the "facstaff" web directory,
and 3) those faculty without UNIV email accounts advising them how
they can have a web page once they move to the UNIV email account.
In serving as facstaff web account administrator, he stated that
he was glad to assist as needed.
- Faculty Senate History Committee Progress ReportNo report.
- Faculty Development Technology WorkshopsDr. Floyd reported that numerous workshops have been offered.
The most popular ones were related to web page development.
Generally, the workshops have been attended more by staff than
faculty. He announced that Ms. Shannon White will provide a workshop
on Searching the Internet Wed. 3/22/00, and Mr. Mike Pratt will
provide a workshop on Using Outlook for Email and Related Tasks on
Thur. 3/23/00. In addition, tentative plans are being made for an
April workshop on using distance learning software to enhance
traditional courses, and Dr. Floyd will probably present another
workshop on Windows 95/98 File Management. Ms. Sharon Underwood will
provide an Intermediate workshop on FrontPage 2000. Other workshops
may be repeated depending upon feedback. Currently, he is looking at
the summer schedule to determine the best possible times to involve
the most faculty. Campus Pipeline workshops will also be offered
- Faculty Affairs Committee Report Dr. Janis Beaird was unable
to attend, but provided the following update:
- Faculty Sick Leave BankThe committee has met several times to review the Alabama
State Code which applies to public schools and communities
colleges as well as the University of Tennessee plan. Recently the
Committee has found that UAB has a very detailed plan for sick
leave transfer. TSUD has a less detailed informal plan that allows
voluntary sick leave transfer when needed and requested by an
employee. ASU has a plan whereby each employee is asked to donate
8-hours of sick leave to a bank and then a committee decides to
whom and when it should be awarded. The Committee has written no
details yet of ASU's plan and they are currently considering a
revision. There are many different ways to set this up ranging
from very strict where only a specific amount of days may be
donated to a specific employee to where anyone may donate to a
bank for anyone to use when needed.
- Faculty Advising AssessmentDr. Floyd stated that the Committee has developed the attached
advisor evaluation form and procedure for Senate review and
action. There was concern expressed about faculty who advise
students when the regular advisor is not available. It was also
suggested that check boxes be substituted for circles. There were
other concerns expressed, such as not having information for #4
and the problems created when students do not show up for
appointments. Dr. Floyd asked the Committee to see if these
suggestions could be incorporated into the form.
- Direct DepositDr. Floyd announced that direct deposit will begin June
1. He asked members to review the new policy regarding disbursement
of payroll checks which is posted on the Faculty Senate Current
Projects web page.
- Medical Savings/Dependent Care/Additional Medical Insurance
Flexible Savings Plan
- Dr. Floyd reported that in preparation for addressing this with
the Business Office he has been collecting data from the other 15
state higher education institutions relative to their contribution
& the individual employees contribution for medical, dental,
group life, disability, and AD& D insurance. This data handout
will reveal that UWA employees are better covered in essentially
all of these categories with less out-of-pocket expense that most
if not all of the other institutions. He stated that he hopes to
rearrange the data presentation and double-check its accuracy so
that it is easier to comprehend at a glance. He will forward this
information to the members when ready for dissemination.
- Dr. Floyd stated that he has received and reviewed copies of the
flexible savings plans utilized by AU, AUM, TSU, TSUD, TSUM, UAB,
UAH, UAT, UM, & USA. He has also spoken at length with Mr.
Allan Chappelle of Chappelle Consulting Group/BenefitElect, who
administers both Auburn University & Troy State University's
plans as well as those of many other public institutions/agencies.
To clarify, he stated that he was not referring to a cafeteria
plan, but rather three different plans that all allow the employee
to defer pre-tax income as they designate into one or more of the
three plans. The Medical Savings Plan allows contributions
to an account that can then be used to reimburse for all allowable
deductibles and other expenses not covered by medical insurance.
The Dependent Care Savings Plan allows contributions to an
account that can then be used to reimburse for all allowable
expenses related to caring for dependents so that the employee may
work. The Medical Insurance Savings Plan allows
contributions to an account that can be used to pay for additional
medical insurance policies as well as the amount faculty currently
have UWA deduct for family medical & dental. All of these
plans allow the employee to reduce taxable income by the amount
they elect to contribute to one or more of these plans and then
get reimbursement for the expenses when documentation is
presented. As long as the employee does not overestimate his/her
annual expenses it can be a real financial benefit to both the
employee and the University. The University benefits by paying
less FICA. The individual employee forfeits any amounts not used
in an annual period. The collective UWA balance at the end of the
annual period can be used to assist in funding the program for the
next year. If this is done the balance can be spread evenly among
all enrolled participants to reduce their needed contributions for
the next period. The plan administrator does all the paper work
except deducting from the payroll check and collecting enrollment
forms, which will be done by Business Office. The usual expense is
approximately $4.00 per employee per month (pre-tax deduction)
regardless of whether one or all three plans are utilized. In some
cases, the employer absorbs these administration expenses so as to
increase the enrollment numbers, which will ultimately benefit the
University. These contributions do not affect retirement benefits,
but do have a minimal effect on Social Security.
- The next step is to schedule a meeting of the President's
Council, Faculty & Staff Senate Presidents, and Mr. Chappelle.
Then, provided approval, the plan goes to the Insurance Committee
for consideration. At this point, BenefitElect would come to
campus, explain the program to employees and initiate enrollment.
The University has a rule that 20% of employees have to enroll in
any new plan before the Business Office will establish a payroll
deduction slot. Otherwise, nothing changes. If this is something
we really want we must educate our fellow employees and encourage
enrollment up to 20% (approximately 52 employees).
Dr. Floyd stated that Mr. Mike Pratt is working out the details
to see if the process for subscribing and unsubscribing can be made
easier. As soon as this is worked out faculty will be notified.
University Scholars Committee Report
Dr. Schellhammer presented the Committee’s report. (See
Attachment). There was discussion regarding the criteria,
particularly in relation to GPA. Dr. Floyd referred the document
back to the Committee for further review.
University Credit Union
Dr. Floyd reported that Mr. Noland has obtained and provided a
copy of the State of Alabama Policy Concerning Requirements for an
Alabama State Credit Union Charter. He circulated the information to
Senate members. Dr. Floyd also stated that Mr. Tommy Cobb, a UWA
graduate with Tuscaloosa Federal Family Credit Union, has expressed
a great deal of interest in assisting us with this initiative. He
indicated the possibility of placing a computer terminal in an
office on campus and having a representative here at a designated
time once a week, depending upon participation. Dr. Floyd stated
that we also need to inform and educate UWA personnel regarding our
current credit union, First Educators 1-800-264-8031.
Dr. Floyd gave the following update on e-Campus.
- e-Campus Task ForceThe ECTF met 3/9/00, organized into five subcommittees which
have all subsequently met and returned their preliminary reports
via their chair to ECTF Steering Committee which, in turn, met
today at 1:00 p.m. The subcommittees and the issues they have been
assigned to address are as follows. The student perspective
committee will address email assignment & format,
configuration of student's computers, orientation for services,
how will we provide students help, training of students,
determining minimal competency levels for students, etc. The
faculty perspective committee will address minimal competencies
needs for faculty, encouragement of next level of competency,
validation of technology incorporation into freshmen courses, role
of area technology specialist, etc. The hardware/software
committee will address standardization, minimal faculty/staff
computer standards, computer configuration & vendor
recommendation, connectivity - wired & wireless, Office 2000,
etc. The Publicity/Communications will ensure appropriate &
timely information dissemination to faculty/staff, students,
parents, general public, etc. The Student Information Systems
Committee will address registration/preregistration, drop/add,
checking/delivery of grades to & from the Registrar's Office,
financial aid, payment of fees, fines, temporary/permanent rolls,
policy development issues, vendor recommendation, etc.
- Faculty Perspective CommitteeThis committee has established the minimal competencies and
related checklist as well as the next level of competencies to
be encouraged. The minimal competencies and checksheet are
- e-Campus web pageDr. Floyd stated that the home page for the e-Campus
initiative & the Task Force is http://www.uwa.edu/ecampus.
Questions & answers related to all aspects of the e-Campus
initiative will be posted as they occur. Information for the
general public will be located here along with links to http://infonet.uwa.edu/ecampus
where more sensitive information such as committee minutes, etc.
will be located. To reach the Infonet site, you must be connected
via the UWA network or UWA dial up.
Dr. Floyd stated that when developing web pages it is
important to use the new web site URL, www.uwa.edu.
The old URLs www.westal.edu
& www2.westal.edu still
work but all web pages are gradually being changed. He also
stated that the University needs to publicize www.uwa.edu
in our correspondence, stationary, business cards and gradually
eliminate the use of the old URLs.
- Email addressesDr. Floyd stated that Faculty/staff email addresses will be
changed from email@example.com
to firstname.lastname@example.org. The current
will still function for an extended period of time into the future
until everyone eventually is moved to the email@example.com.
During the conversion period email addressed to firstname.lastname@example.org
can be automatically routed to the email@example.com
address. The old firstname.lastname@example.org
will be eliminated at some point during the current year. It is
estimated that this process to establish the new email@example.com
may take about a month. As a result faculty & staff desiring
new business cards, stationary, etc. may want to delay new orders
until they receive their new email address. It was also decided
that faculty and staff would continue with their current format of
userid (which is mixed primarily between just initials & first
initial followed by last name) and that new faculty/staff would be
encouraged to use the first initial followed by last name format.
It was also decided that the least desirable format for
distinguishing between similar names was the addition of numbers
(01, 02) after the userid. This method will not be used for new
faculty & staff.
Dr. Floyd stated that Mr. Holycross relayed that a master clock
and individual clocks have just been placed on bid and upon purchase
they will be gradually installed throughout campus during the spring
- New Business
University Club events
- ACUFP Meeting
Dr. Floyd reported that at the Feb. 25-26 meeting at TSUM, the
group heard from Dr. Roger Ritvo, representing the Chief Academic
Officers in regards to formulating some type of response to ACHE
on the Faculty Database. ACUFP developed a tentative response
which can be found on the ACUFP web page at http://www.uwa.edu/acufp.
- Dean's Council report
Dean Underwood & Ms. Mary Pagliero are continuing to work
on the specific details regarding orientation advisement sessions.
- Summer Session Advising
- Inclement weather policyThis is still being finalized but will consist of one specific
telephone number and a web page that University personnel and the
general public may contact to check our closing status in the event
of inclement weather.
- Varsity Athletics Course CreditUWA’s policy regarding the acceptance of academic credit for
varsity has changed slightly. The University will now accept
transfer credit for varsity athletic courses for up to a grand total
of 4 semester hours. UWA’s grade will continue to be on a
pass/fail basis but the University will accept the actual grade
awarded for transfer credit. In no case can a student athlete get
combined credit for more than a grand total of 4 semester hours.
- Grants ContractThe University has contracted with a grants organization which
will guarantee grant funding to at least recoup their fee. Grant
opportunities involving multi-industry projects, agriculture and
others are being reviewed.
- SACSThe calendar has been established for the upcoming SACS review
and campus wide appointments for the eight (8) committees of the
highly participatory process will soon be made.
- Electronic employment applicationsThe Deans' Council has appointed a committee to review and
establish a process by which the University will accept employment
applications and related materials via electronic means. The
Committee has submitted its report for the Council to review at the
April 4th meeting. As part of this process, the committee
has placed the UWA Faculty and Staff Benefits Brochure on the
Internet at http://www.uwa.edu/facsenate/FSBenfit.htm.
- Bell Conference CenterThe Deans' Council again voted unanimously in support of the
University moving forward with plans to build the Bell Conference
- Course Evaluation ScheduleThe Council decided to try for one year and then re-evaluate the
previously reported schedule of having a 5-day period of course
evaluation beginning immediately following Assessment Day. This is
primarily due to the earlier need for the data collected in the fall
- Faculty Achievement Form & ProcessThe Deans Council approved a form for standard submission of
data regarding the achievements of the faculty. This form and an
example of how data should be reported will soon be posted on the
University web page for downloadable forms.
Dr. Floyd announced that the University Club will host a deck
party at Tartt Field on April 15. Contact Miles Hester for details
or to join.
Tax Deferred Compensation Plans
Dr. Floyd reported that the University is exploring the
possibility of adding other tax deferred compensation plans with
greater investment flexibility as an option for employees who would
like to defer some income in this manner. Pebsco, which has the
State contract, has been bought out by Nationwide. The Pebsco is in
the process of possibly creating a new company and expects to gain
the state contract in June. Dr. Floyd asked the Senate to continue
to review these and other similar programs as well as discuss their
advantages and disadvantages with faculty. To create a new payroll
slot the University will have to have at least 20% of our 262
employees to enroll.
Help Line Feedback
Dr. Floyd stated that Paul Stewart has requested feedback
regarding the Help Line during this past pre-registration period.
Distance Learning/Education Software
Dr. Floyd reported that the University will have distance
learning software vendors to make faculty presentations. Dr. Floyd
encouraged members to try out the free components provided by
eCollege, Blackboard, WebCT, and Jones Knowledge. These free
programs are significantly powerful in the ways they may enhance
courses taught by traditional methods. Further information may be
found on the Class Technology Links web page accessible via the
Faculty Senate home page.
Board of Trustees Report
Dr. Floyd gave the following report:
The UWA Board of Trustees met on March 6.
Financial Affairs Committee
- Bell Conference CenterThe Board is in the process of gathering more information on
the Bell Conference Center for further discussion at the next
- AthleticsA brief report was provided on Athletics, particularly
focusing on the new press box-grand stand at Tartt Field.
- Academic AffairsDr. Taylor provided a summary report on Program Viability,
Developmental Programs, and the e-Campus. The Program
Viability & Developmental Programs report was essentially the
same report provided to us in our 2/15/00 meeting.
- President's ReportDr. Roach, Mr. Clemit Spuiell, and Mr. John Crawford provided
an update on the Technology 2000 Capital Campaign.
- Board appointmentsThere are currently six positions on the UWA Board of Trustees
up for appointment.
Dr. Floyd issued the following charge to this Senate committee:
Review and report to the Faculty Senate the current process for
budgeting financial resources as they relate to the University
academic programs. If, in your review, you determine as a committee
that any revisions or improvements in the process may be indicated,
please provide a detailed explanation and rationale for each. Also,
please provide an update on the status of the budget for the current
academic year. Please provide a preliminary report at the 6/20/00
meeting with a final report due at the 7/18/00 Faculty Senate
Faculty/Staff Liaison Committee
Dr. Floyd issued the following charge to this Senate committee:
Review matters which concern the faculty and staff, particularly
flexible savings plans, tax deferred compensation plans, sick leave
banks, and the possible establishment of a credit union. We should
also take this opportunity to address any other issues which may be
of interest to the faculty & staff. Depending upon when we meet
in April, I would like to be able to report our progress back to the
Faculty Senate at either our 4/18/00 or 6/20/00 meeting.
Faculty Information Committee
Dr. Floyd stated that this committee was scheduled for a
preliminary report today, but the members have not had an
opportunity to meet yet. Hopefully, the preliminary report will be
in April with a final report in June. Dr. Schellhammer stated that
his Department asked him to request that the Committee find out the
duration of step-raises from other universities in the state.
Dr. Floyd reported that the President's Council, Danny Buckalew
& he now receive a regular Legislative Update via email from
Vice-President Clemit Spruiell which includes his interpretation of
action in the Legislature that may potentially affect the University
and our personnel. When appropriate, he will forward this to Senate
members or to the faculty as a whole. Faculty should feel free to
contact him at anytime for this information. However, Dr. Floyd
stated that he does not anticipate providing the information on a
regular basis in mass e-mail because of the sensitivity of some of
Spring Pre-registration for summer & fall
Dr. Floyd presented the information below regarding
pre-registration for summer and fall.
RESULTS OF SPRING
PRE-REGISTRATION FOR SUMMER SEMESTER, 2000
TOTAL NUMBER OF STUDENTS WHO PRE-REGISTERED
RESULTS OF SPRING
PRE-REGISTRATION FOR FALL SEMESTER, 2000
TOTAL NUMBER OF STUDENTS WHO PRE-REGISTERED
Mr. Todd moved that the meeting adjourn. Dr. DeMay seconded the
motion and the motion passed. The meeting adjourned at 5:00.