University Faculty Senate
Wise Conference Room, Wallace Hall
Date: January 16, 2001
Time 3:30 p.m.
Presiding: Dr. R. T. Floyd
Secretary: Dr. Richard Schellhammer (for Dr. Neil
Call to order by R.T. Floyd
following members were present: Dr. Richard Schellhammer, Dr. Helen
Moshkovich, Mr. James Todd, Dr. Richard Collison, Dr. Tom Gonzalez (for
Micky Smith), Ms. Tina N. Jones, Mr. Donnie Cobb, Dr. Johan van der Jagt,
Ms. Ann Ketcham, Dr. June Abrams, Dr. Betty Cowan, Dr. Nancy Kudlawiec,
Ms. Shannon White, and Dr. Janis Beaird.
Approval of November, 28 2000 minutes
following correction was made: page 3, part “C” changed to: “13
students from different countries.”
James Todd moved that the corrected minutes be approved.
Tina Jones seconded the motion, and the motion passed.
Flexible Spending Plans – BenefitElect
New hires, to take advantage of the pre-tax deductions possible under
BenefitElect must do so prior to their first pay period. Those not
signed up for the plan can do so in December.
R.T. Floyd, John Crawford, Shannon White, and Sharon Underwood will
meet on January 17 to discuss this topic.
They seek input from all interested parties.
Academic Advising Spreadsheet Checklists
These checklists are available for the Division of Nursing and all
Colleges except Natural Science and Mathematics via the UWA Forms, etc.
download web page. These
forms will be revised as necessary and as experience dictates.
Recruitment and Retention Task Force
This committee is scheduled to meet at 3:30 pm, Wednesday, February
17 in Brock “Y” Hall. The
meeting will focus on an activity-based retention program based on
suggestions made by Dr. Steve Gamble, President of Southern Arkansas
University and his assistant, Ms. Ronnie Birdsong.
R.T. Floyd noted that recruitment and retention was a campus-wide
activity, thus the committee seeks input from everybody in the
University. He also noted
that the committee would move quickly to address this issue
President Roach noted that the University was “looking at
things within our control” for recruitment and retention.
He further noted that the University must move quickly to
implement ideas. This will
be a collegial effort, seeking input from everybody on campus.
President Roach then entertained questions and comments from the
Senate on any issues they thought important:
Donnie Cobb raised concerns that many students receiving
financial aid reported that they could not receive their refund checks
in a timely fashion. President
Roach noted that many times delays were caused by government
bureaucracies beyond the control of the University, however, this was an
important issue that needed to be investigated.
President Roach reported that state revenues are tight this year,
which may impact the University’s budget. The press is reporting the possibility of proration.
President Roach assured the Senate that the faculty would be kept
informed of any impacts on the University’s budget.
President Roach also discussed his planned trip to Washington, DC
to discuss the University’s technology initiative with state senators.
He also praised Senator Shelby for working to include the
University of West Alabama and the surrounding counties in the Delta
Regional Authority (http://www.nado.org/legaffair/delta.html#final),
a new independent agency to promote the economic development of the
219-county, seven-state Mississippi River region in addition to a
16-county area of Alabama (which includes the counties in our immediate
Tom Gonzalez asked if the University would make a commitment to
the school band. President
Roach said this would be discussed at the meeting on Recruitment and
Retention on January 17.
Janis Beaird inquired about the ability of the University to
recruit students from Florida. President
Roach mentioned that doubling out-of-state tuition had hurt the
University’s recruitment, but he hoped that this increase in
out-of-state tuition might be rolled back.
Deans’ Council Report
University Daycare Feasibility Study
This is still in a very tentative phase.
R.T. Floyd asked concerned individuals to pass along ideas to him
or the Deans’ Council. Schellhammer
suggested that a University-run daycare would be a significant help in
Grade Change Clarification
We have a policy in the catalog that states if a student successfully
completes a course in which he or she has earlier received a “D” or
“F,” the original grade is dropped from calculation in the GPA.
This was interpreted to mean that, if a student repeated a grade
of “D” and earned an
“F” the second time, the hours attempted for either one of these
courses should not be deleted since the student did not
“successfully” complete the course the second time.
The policy has been changed to read that the lower of the two
grades will be deleted and the statement in the policy “successfully
completes” has been deleted.
Delta Regional Authority
Adopted as part of the FY 2001 Omnibus Appropriations package (PL
106-553). Under the
authorization legislation, the authority (see, President’s Report
above) will focus on basic infrastructure and transportation
improvements in the region’s most distressed areas as well as business
development and job training. The
leadership of the Delta authority will include a federal co-chair -
nominated by the President and confirmed by the Senate – the
region’s eight governors and an executive director.
While the agency is authorized at $30 million for each of the
next two years, Congress only appropriated $20 million for FY 2001.
Since the program includes counties in our immediate service
area, the University is exploring ways to obtain and best utilize this
Academic Advisor Evaluations
These forms seem to be very good; corrections
to the forms should be minor. In
general, the results show that the advisors are doing a good job; the
Deans’ Council is pleased with the results.
Copies of reports for the University as a whole and for each
college were distributed to Senate members.
Information Systems Report – Paul Stewart and Mike Pratt
Every dorm (except Patterson Apts.), SUB, Library (limited), and
Colleges of Education and Natural Sciences and Mathematics (limited)
have wireless access. The next wave after more Technology 2000 funds become
available will include Patterson and other areas based on a priority
list from the Deans’ Council.
James Todd inquired about wireless usage.
Paul Stewart said there were about 60 users, but he expected this
number to grow. Mr. Todd asked if price of equipment or knowledge of the
service was the biggest detriment to users.
Mr. Stewart said he believed it was a lack of knowledge.
Paul Stewart reported the Campus Pipeline
system was fully functional with students and faculty using it.
Mr. Stewart reported that students must now check their financial aid
via Campus Pipeline first, before they check with the financial aid
office. This aids students
in checking their financial aid status in a more timely fashion.
Students are notified of their awards by e-mail.
Stewart also reported that the process of sending grades via Campus
Pipeline had been a success. Only
150 students took the option of receiving their grades via mail.
Richard Schellhammer raised concerns that allowing students to
receive grades via Campus Pipeline might violate the Buckley Amendment
on student privacy. Stewart
replied that since Campus Pipeline accounts are password protected and,
thus, secure, this fit under the Buckley Amendment.
Campus File Server
Mike Pratt discussed the benefits of faculty using the campus file
server. This server backs
up files and saves them from crashing, etc.
The server is kept in the Information Services office.
The server appears as another drive on a user’s computer and
can be accessed like any other drive.
A wide variety of files can be stored including private files,
shared files (department, college or other group).
Training is planned for faculty interested in using this service.
Information Services plans to install this on campus computers
over the next few weeks. At
the same time, Information Services will install any upgrades users
The campus file server would also be available from home.
Mr. Pratt assured the Senate that the file server and all
information on it is secure.
Faculty Staff Training
Charlie Cook is now providing routine periodic
training on various programs and aspects of the e-campus.
Mr. Stewart asks all faculty to send in any requests for training
to Information Services.
Information Services will move all faculty to MS Outlook for accessing
their e-mail. This will allow faculty to access their e-mail from home and
their office in the same manner. This
will also allow the creation of a global address book for the University
so users can just type in another UWA user’s name and Outlook would
automatically supply the e-mail address.
This global address book would be updated by Information
Services. In addition,
groups (committees, departments, clubs, etc.) would be created more
training, and set-up will be provided to interested parties by
One Card System
A one-card system (providing a student ID, meal ticket, printing
services, and access to security doors, for example) has been too
expensive in the past. Shannon
White and Mike Pratt are looking at University of North Alabama system
as a possible model.
R.T. Floyd reported that he, Paul Stewart, and Mike Pratt would be
attending a conference in Florida on Feb. 1-2.
The e-Campus Task Force will meet to establish priorities.
Mr. Stewart reported that he will assign somebody from his office to
train faculty and answer their questions about Blackboard.
Since Clemit Spruiell has to be in Montgomery from Tuesday to
Thursday, it is difficult to arrange meetings with the Senate.
However, he is planning to attend the February meeting.
R.T. Floyd asked for volunteers to create a committee to check for
any possible changes to the Senate constitution.
He suggested that it would be preferred for any changes to be
voted on before graduation.
Retirement System of Alabama – Presentation and Counseling
An RSA counselor will be on campus in the near future to discuss
retirement planning. The counselor will be available for one-to-one sessions for
individuals approaching retirement.
Watch e-mail for updates.
Higher Education Rally
The Higher Education Day Rally will again be held in conjunction
with the Business Council of Alabama Job Fair (http://www.bcatoday.org/).
The date is Tuesday, March 6 on the Front Steps of the Alabama
Statehouse. Lunch will be
provided following the rally. The
Job Fair 2001 will be at the Montgomery Civic Center following lunch.
Given the tight funds for education this year, a good turnout is
essential for the success of the University.
Faculty Senate Campus Directory
Our Campus Directory on the web has recently been updated with links
to directory assistance via the web (http://www.555-1212.com,
Using these instead of dialing information will help reduce the
University’s overall phone bill. Also added to our Directory was the information regarding
Telecommunications & Mail Policies, Residence Hall numbers, Greek
& Student organization numbers found in the front of the paper Campus
Directory and the other General Information numbers found in the
Student Satisfaction Survey
Advisor access to courses during registration
The issue was raised that it would be helpful for advisors to have
access to course sizes during registration, enabling them to determine
if classes for full or still open.
Online registration has been delayed because of the cost of the system.
Problems with registering students who have been tagged were discussed.
It was generally agreed that those who were tagged for academic
reasons should be given more consideration than those tagged for
The meeting was
adjourned at 5:05 pm.