UWA Faculty Senate Minutes
April 18, 2000 Meeting
Mr. Cook moved that the minutes of the March 21, 2000, meeting be
approved. The motion was seconded by Dr. Schellhammer, and the motion
- Roll Call by Dr. R.T. Floyd
Present: Dr. Neil Snider, Ms. Nancy Kudlawiec, Dr. Gene May, Ms.
Tina Jones, Ms. Patricia Taylor, Dr. June Abrams, Mr. Richard Thurn,
Mr. Micky Smith, Dr. Patricia DeMay, Ms. Shannon White, Ms. Carole
Smith, Mr. Charlie Cook, Dr. Richard Schellhammer, Dr. Janis Beaird,
and Dr. Johan van der Jagt
- Approval of March 21, 2000 minutes
Dr. Floyd reported that Ms. Sharon Underwood is providing an
Intermediate FrontPage 2000 Workshop on Wed. April 19 in WH 219. He
also reported that Ms. Underwood will also be available on an as
requested basis for advanced consulting in FrontPage. Dr. Floyd
further reported that he may possibly offer a repeat of the fall
semester workshop on File Management in Windows 95/98 on April 26 or
27. Workshops for the summer will be announced later.
Faculty Affairs Committee Report - Dr. Janis Beaird
- Faculty Development Technology Workshops
Dr. Beaird reported on the Troy State Dothan policy (See Attached).
After discussion, Mrs. Taylor moved that UWA follow the TSD policy,
with emphasis on keeping the policy simple. The motion was seconded by
Mrs. Jones, and the motion passed. The policy and form will be revised
slightly to reflect UWA and then forwarded to the Dean's Council for
Faculty Advising Assessment
- Faculty Sick Leave Bank
The Committee presented its preliminary evaluation form (See
Attachment). The Senate asked the Committee to work on Item 4 and to
circulate the docment prior to the next meeting.
Medical Savings/Dependent Care Savings/Additional Insurance Premium
Dr. Floyd reported that Mr. Allan Chappelle is scheduled to meet with
the President's Council, Mr. Danny Buckalew & himself on May 1 to
present information on this matter as well as a proposal from his
company, BenefitElect. Dr. Floyd stated that after this the proposal
goes to the Insurance Committee for review. If approved, BenefitElect
can begin soliciting participants. Dr. Floyd stated that the University
must have a minimum of 20% of its employees initially enroll. This is
necessary to have a payroll deduction. Dr. Floyd stated that this is a
matter in which we need to really educate our personnel. A link to the
IRS information on this and related issues is on the Current Projects
Page which is linked from at the lower right column of the Faculty
Senate home page.
Tax Deferred Compensation Plans
Dr. Floyd stated that we have added a link on the above mentioned
Current Projects web page for Valic which has been highly recommended by
some employees and is utilized by Rush Hospital employees. He stated
that all of our other present plans (RSA-1, Conseco, & Jefferson
Pilot) have links on this page as well as Pebsco/Nationwide, Valic &
TIAA/Cref. He asked for feedback from faculty & staff on these
issues. Dr. Floyd also noted that we are also considering having a
financial advisor provide a presentation for our personnel on financial
planning & retirement.
University Credit Union
Dr. Floyd asked for feedback as to whether faculty & staff are
content with the First Educators Credit Union. Informational packets are
available if needed. He asked whether or not we should pursue Tuscaloosa
Federal Family Credit Union.
Faculty Staff List Serve
Dr. Floyd stated that after further review with Mike Pratt, he has
decided that the best way to initiate this project is to inform the
faculty & staff through email, web pages and memos and then initiate
subscriptions through the list serve administrator. He stated that he
hopes to have all of this publicized and in full swing by the beginning
of the Summer semester.
Dr. Floyd stated that all faculty & staff with email addresses on
the UNIV server (firstname.lastname@example.org)
now have new email addresses. The old userid still remains but the
address is much shorter such as email@example.com.
Both email addresses still work and will for quite some time, but for
simplicity we need to encourage adoption of the new addresses. All new
business cards, etc. from this point forward should utilize the firstname.lastname@example.org.
Existing business cards with the UNIV address may still be used until
depleted. Anyone remaining with the email@example.com
should immediately apply to Information Systems for a change to the
new address. The UWAMAIL server will be removed from service later
Faculty minimal competencies checksheets
Dr. Floyd reported that the checksheets have been sent to faculty and
are due back to the respective college/division e-Campus Task Force
Representative on this Thursday, April 20.
Dr. Floyd reported that the UWA download pages, http://www.uwa.edu/facsenate/download.htm,
have been significantly updated as of April 12. He noted that everything
is organized into three pages. The main page has approximately 90
different forms, which are specially formatted for ease of completion on
the computer. Bottom cell borders are provided for underlines,
signatures, etc. The graphics have been divided into two different pages
- one for 7 different logos (b & w and color) and one for 10
different mascots (b & w and color). Each graphic is provided in
both TIFF (tif) and JPEG (jpg) formats.
Dr. Floyd reported that the software has been installed and is
undergoing testing. He noted that the University is on schedule for
summer testing and use during orientation with full implementation by
Faculty & Staff web pages
Dr. Floyd stated that it is now possible for faculty and staff to upload
& download their web pages (file transfer protocol) without using
FrontPage. This is an option for transferring web page files via a free
program such as WS-FTP. He noted that it is still strongly recommended
that (at least) each department obtain a site license for FrontPage 2000
which will provide faculty with everything needed to develop, edit, and
publish web pages. Site licenses are available from Information Systems
for approximately $21.00 -$25.00.
Dr. Floyd reported that a memo regarding how employees may select a
procedure for distribution of payroll checks will soon be circulated.
The form that personnel should utilize by June 1 to select their
preferred method of payroll distribution is on the Faculty Senate
download page under Financial Affairs. Dr. Floyd noted that Direct
Deposit is available to everyone regardless of where they bank. It is
all handled through Regions because this is the University's bank. All
direct deposited checks will appear in the employee's account on the
last working day of the month just as they are issued from the
Bell Conference Center
Dr. Floyd stated that the Deans' Council had voted unanimously in
support of the University moving forward with plans to build the Bell
Conference Center. Dr. Floyd also asked the Senate to consider doing the
same. Dr. Snider moved that the Senate support the building of the
Conference Center. Mr. Thurn seconded the motion and the motion passed.
Dr. Floyd reported that at the last Senate meeting concern was
expressed about faculty advisors not being able to save classes for
students who are tagged by the Student Success Center. He stated that
he has contacted Dr. Taylor about this and he has it on the Deans'
Council agenda. A suggestion was to allow these students' classes to
be saved as other tagged students currently are but to tag these
students regarding final completion of registration. The Senate
requested that advisors be notified that students have tagged grades.
Dean's Council report
- Tagged students/Advising & Pre-registration
Dr. Floyd reported that the Inclement Weather Policy and Electronic
Employment Applications Policy have been referred to the President's
Council for further review/action. Dr. Floyd also stated that Faculty
Achievement Forms (not the same as Faculty Service Reports) are due by
the end of the academic year. The form may be downloaded from http://www.uwa.edu/facsenate/download.htm.
Distance Learning/Education Software
Dr. Floyd reported that we have now had essentially all of the major
vendors on campus except for WebCT which will probably be scheduled for
June. He encouraged all faculty to go to these web sites, review the
information, and try some test courses. Links to all of these vendors
and related information are provided at the Class Technology Links web
page accessible via the Faculty Senate home page. At some point UWA will
probably select a vendor and our faculty should be able to provide input
in order to select the most appropriate software.
Faculty Information Committee
This committee has not yet met, but hopes to have something to report in
June & July.
Faculty/Staff Liaison Committee
Dr. Floyd stated that the committee met on April 17 and discussed the
following issues: Direct Deposit, Faculty/staff sick leave banks,
Medical Savings/Dependent Care Savings/Additional Insurance Premium
Plans, Tax Deferred Compensation Plans, University Credit Union, e-Campus,
email address change, Technology 2000, University Club. It was agreed
that a memo regarding direct deposit & payroll check distribution
options should be circulated. Additionally, the concept of having
financial advisors provide financial planning presentations on campus
was agreed upon.
Technology 2000 Fund Raising Campaign
Dr. Floyd stated that beginning next Monday, we will begin meeting with
the faculty and staff in groups to explain the Technology 2000 capital
campaign & solicit financial support. He stated that he and Dr.
Richard Holland are co-chairing the campaign among the faculty &
staff. We need to encourage 100% participation from our personnel.
Reserve times/dates for faculty meetings, etc.
Dr. Floyd stated that an idea has been brought forward that we could
possibly set aside a certain couple of hours per week in which the
entire campus would make every attempt to avoid scheduling a class or
regular lab. The purpose of this would be to have a guaranteed time that
all faculty would be free to meet for whatever reason. We could possibly
reserve these times 3:00-5:00 p.m.? on either Tuesday & Thursday or
Monday & Wednesday? for example. These could possibly be set up
where the first week of each month is reserved for departmental
meetings, the second week is reserved for college meetings, the third
week for University and or committee meetings, the fourth week for
committees & continuing professional education meetings, etc. This
will also give the different departments a chance to have seminars,
regular meetings, celebrations, etc. where people could attend with
minimal to no conflict. Additionally, this time on a specific week may
be reserved for seminars or journal clubs for students to attend or
present or faculty members to present interesting papers or their own
research without conflicts. In addition, faculty from other departments
could also attend.
University Club events
Dr. Floyd announced that the University Club will probably host an end
of semester party at the Choctaw Tavern on Wednesday, May 3. Contact
Miles Hester for details or to join.
Faculty Senate home page
Dr. Floyd reported that the Faculty Senate home page address has changed
Election of Senate Representatives
Dr. Floyd stated that in accordance with the Constitution, Senate
representatives for the 2000-2002 academic years for the Departments of
Fine Arts, Languages & Literature, Accounting & Business
Administration, Computer Information Systems, Technology, Physical
Education & Athletic Training, Foundations & Secondary
Education, and the Divisions of Nursing and Technology are to be elected
between April 22 & May 1.
Mrs. Kudlawiec moved that the meeting adjourn. Dr. Abrams seconded the
motion, and the meeting adjourned at 5:00 p.m.